Planning an event at our 176-acre North Texas ranch means you'll have plenty of space to create your celebration, but you're probably wondering about the practical side of things. How much time do you need for setup? When does the breakdown happen? We get these questions all the time, and we're here to walk you through what works best at Best Day Ever Ranch.

Understanding Your Event Timeline at Our Ranch

Your event timeline depends on which spaces you're using and how you want your celebration to flow. Our 2,800-square-foot Event Barn can seat up to 140 guests with round tables, and it includes a wet bar, catering tables, and a cold prep kitchen that your team can use. The Indoor Chapel gives you a climate-controlled ceremony space with those beautiful wood-beamed ceilings, while our Garden Gazebo offers that rustic belvedere setting outdoors.

Extended Access for Weddings and Events

We offer 22-hour wedding packages, which give you significant flexibility for both setup and your actual celebration. This extended timeframe means your vendors aren't rushing, and you can take your time creating the exact atmosphere you want. Whether you're transforming our Event Barn for a corporate gathering or setting up the Garden Gazebo for a quinceañera, that extended access makes all the difference.

For full ranch rentals, you'll have exclusive access to the entire property. This works especially well for multi-day celebrations, family reunions, or corporate retreats where you need time to set up different activity stations across our 176 acres.

Coordinating Multiple Spaces

Many of our couples and event planners use several spaces throughout their celebration. You might have your ceremony in the Indoor Chapel, cocktail hour around our Lounge Pool and Pavilion, and reception in the Event Barn. The Deck Overlook gives you gorgeous views and can work for additional seating or as a transition space.

Our outdoor kitchen pavilion at the pool area includes a propane grill, flat top, and bar setup, so if you're planning any outdoor cooking or casual reception elements, factor that into your timeline. The space seats up to 50 guests, making it perfect for more intimate portions of larger events.

Working with Your Vendors

The cold prep kitchen in our Event Barn gives catering teams a functional workspace, and those catering tables provide a staging area for food service. Your florists, decorators, and other vendors will appreciate the 2,800 square feet of space to work in, especially when they're not feeling rushed.

Since we accommodate events from 50 to 150 guests, your setup needs will vary significantly based on your guest count and how you're using the space. A 50-person corporate dinner requires different logistics than a 150-guest wedding reception.

Making the Most of Your Ranch Experience

Remember that your guests might want to explore our 8 miles of hiking and biking trails, so consider that in your overall event flow. Some couples include trail walks in their timeline, while corporate groups might use them for team-building activities between scheduled sessions.

The beauty of having 176 acres is that you can spread out different aspects of your celebration. Your ceremony might be in one area while your photographer captures portraits in completely different settings around the ranch.

Conclusion

We're here to help you think through the logistics that work best for your specific celebration. Every event is different, and your timeline should reflect what matters most to you and your guests.

Ready to start planning your timeline? Give us a call at (903) 546-6424. We'd love to walk through your vision and help you create a timeline that lets you enjoy every moment of your special day.

FAQs

Q: How much advance notice do you need for setup? 

A: Contact us at (903) 546-6424 during our office hours (9 AM - 5 PM daily) or by appointment to discuss your specific setup needs and timeline requirements.

Q: Can we access multiple event spaces during our rental? 

A: Yes, we have several spaces, including our 2,800 sq ft Event Barn, Indoor Chapel, Garden Gazebo, and Lounge Pool & Pavilion. Full ranch rentals provide exclusive access to the entire 176-acre property.

Q: What kitchen facilities are available for catering setup? 

A: Our Event Barn includes a cold prep kitchen and catering tables. The Lounge Pool & Pavilion features an outdoor kitchen with a propane grill, flat top, and bar setup.

Q: How many guests can you accommodate for events? 

A: We host events for 50-150 guests, with our Event Barn seating up to 140 guests at round tables and our pool pavilion area accommodating up to 50 guests.